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Instructions for Row House Managers

On this page:

Welcome!

Welcome to the new online system for residential staff selection.

Through this system, you will be able to review applications, schedule interviews, and make job offers.

Accessing the system

Using the system requires a valid SUNet ID and password. All current house managers should already have access to the House Staff/Interviewer section of the system and specifically the "Row Student Manager Interviews with Student Management Teams" part of the Row Student Manager selection process.

If you are an HM who cannot login to the House Staff/Interviewer section of the system, please submit HelpSU ticket to notify us of the problem.

To access the system, login to the "House Staff/Interviewers" section of the ResJobs system at:

http://resjobs.stanford.edu/housestaff/

This link is also available on the front page of the ResJobs system at http://resjobs.stanford.edu/.

This is your starting point for all your online selection needs. For further information on completing various tasks within the system, please review the following sections:

Reminders about confidentiality and handling application materials

Please remember that you need to make sure that these materials remain confidential and that no one outside your hiring committee sees the materials.

Contact Information and Getting Help

Questions and comments related to the manager positions and about manager selection in general should be directed to the Row Office:

584 Mayfield Avenue (behind Grove-Mayfield House)
Telephone: (650) 723-0778
Fax: (650) 723-1898
Email: zacs@stanford.edu

Questions and comments related specifically to the RCC position and RCC selection should be directed to the RCC Manager, Jennifer Ly, at Residential Computing, at rccmanager@rescomp.stanford.edu. (If RCC applicants have questions, please direct them to hiring@stucomp.stanford.edu.)

For other technical questions and comments, please submit HelpSU ticket.

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Reviewing applications and scheduling interviews

Once you have logged into the system, you should see the main screen with the list of your available processes (the Row Student Manager process) and the link for your house's interview schedule. If interview schedule set up is available, click on the link for your interview schedule. You will be brought to the main page for your interview schedule. This page contains all of the tools you need to review applications, offer interviews, and set up interview dates/times.

In the "Applicants" section, you will be able to see two lists of applicants:

  1. The list of applicants to which you have extended interview offers
  2. A list of selected applicants who have expressed interest in your house

The second list contains links to each applicant's application materials. (In the first list, you can click on an applicant's name to jump down to her listing in the second list.) To view an applicant's application materials, click on the links to each part of the application listed under that applicant's name, such as the applicant's completed application form or recommendations submitted on her behalf. You can also click on the "PDF" link to download a PDF containing all of the applicant's materials.

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Downloading multiple applications for offline viewing

To view multiple applications at one time, you can select applicants by clicking on the checkbox to their names and then choose "Download Checked" from any one of the lists of applicants. This option will pull together all of the selected applicants' applications into a single PDF that will be made available for download. You can then download the PDF and either view the applications through the PDF or use the PDF to print the selected applications for offline reading and reviewing.

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Making interview offers

Once you have reviewed the applications and are ready to extend interview offers to selected applicants, simply check the box next to each applicant you would like to interview and then click "Offer Interview to Checked." This will extend interview offers to the selected applicants and then those applicants will then be able to sign up for an interview date and time in your interview schedule.

If you would like to rescind an interview offer, simply check the box next to the applicant's name in the "Current Interview Offers" list and click "Remove Interview Offer for Checked." This will delete the interview offers for the selected applicants as well as any interview signups, freeing up an interview dates/times the applicants may have already signed up for or been assigned.

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IMPORTANT: Notifying applicants of interview offers

Since interviews with student management teams are rolling, you will need to notify applicants of interview offers. Once you have extended interview offers, simply select all the applicants from the list of current interview offers and click "Email Checked."

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This will bring you to a screen where you can compose an email to those selected applicants. A default email with directions for applicants on how to sign up for an interview time is already included for your convenience.

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Setting up interview schedule properties

In the "Interview Schedule Properties" section, you can specify how many applicants you would like to interview at a time (the default is one) as well as a message to the applicants. This message will be displayed to applicants when they view their interview offers and go to signup for interview times. This is where you might want to include instructions on where to go or what to do to prepare for the interview.

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When you are done editing these interview schedule properties, be sure to click "Save Changes" to save your changes.

Setting up interview dates/times

To set up interview dates/times, use the "Add Dates/Times" form in the "Schedule Dates/Times" section. Here you can create multiple interview slots at once by entering the interview date, what time the interviews will start, how many interview slots you would like to create, and how long each interview will be. For example, if you entered "1/1/1970" for the interview date, "9:00 am" for when interviews will start, "4" for number of interviews" and "30" for interview length (in minutes), the system will create four (4) interview slots on January 1, 1970 at 9:00 am, 9:30 am, 10:00 am, and 10:30 am.

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If you would like to remove any existing interview slots, simply check the box next to the times you would like to delete and click "Delete Checked." This will delete the existing interview times, including any applicant signups (or assignments). (However, the interview offer is NOT deleted, so the applicant can sign up for or be assigned to a new interview time.)

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Downloading a copy of your interview schedule

Once you are done setting up your interview schedule, you can download a copy of your interview schedule as well as copies of your interviewees' application materials. Click on the "Download this interview schedule as a PDF" link and this will bring up a pop up window:

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If you select the first option, you will be able to downlolad just a "top sheet" with a list of the dates and times of your interview schedule and which applicants are signed up for each of those times. If you select the second option, you will be able to download the top sheet plus the applicants' application materials (in the order that they will be interviewing). After selecting an option, click "Download" and the system will generate a PDF for you to download to your computer.

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Assigning applicants to a specific interview time

If you have any applicants who were not able to sign up for a time or you would like to simply assign a time to an applicant, click on the "Assign Applicants" links next to the desired interview time. This will bring up a pop up window that lists the applicants who are currently assigned to the time (if any) and the list of applicants to which you have already extended an interview offer. Use the form to assign the desired applicants to the selected time. You can also remove any interview time signups/assignments using this form. Once you are finished assigning applicants to the selected time, click on the "Close" link to close the pop up and the original screen with your interview schedule should automatically refresh, updating to reflect the new interview time assignment.

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Making Job Offers

From the House Staff home page, you should see a Job Offers section listed under your selection process. To make a job offer, click on the relevant offer round.

Extending a job offer

Once you click on the offer round, you will see the house for which you are allowed to make a job offer. Select the applicant to which you like to extend the offer and click "Extend/Update Job Offers." To delete/remove an offer, leave the applicant's name blank and submit the form. Be sure to extend your job offer before the deadline listed.

Checking the status of a job offer

Once you have extended a job offer, you may log back into the system to see if the applicant has accepted or declined the offer. If the applicant does not respond by the acceptance deadline, it is assumed that he is declining the offer.

Subsequent offer rounds

If your applicant declines your job offer, you will be allowed to make another job offer during one (or possibly more) offer rounds. In these subsequent rounds, the list of applicants available will, of course, be a subset of the original list as applicants accept positions at other houses.

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